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Office Manager, Bilingual Executive Secretary/ Personal Assistant (#131,626,736) 

Location: Anywhere in Kuwait (CV #131,626,736)

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I have excellent experience as Office Manager, Executive Secretary/ Personal Assistant, HR & Admin Manager, Administrator & HR Officer/Coordinator. I also have outstanding experience in Public Relations & accounting. I am highly familiar with SIMS, HRIS Systems & Oracle E-Business Suite (Financials & HRMS), as well as the required skills to arrange activities & events. I have excellent organization skills, ability to multi-task and to be detailed oriented. I have a high level of commitment as well as problems solving.
Oil & Gas Company Nov/11- Oct/12
United Beverage Co. Pepsi Cola Kuwait- 27/2/01 – 14/11/11
Public Services Co 13/11/98-18/12/00

The following are my duties as Office Manager, Executive Secretary/ Personal Assistant
- In-charge of the preparation for the Shareholders Annual Ordinary & Extraordinary - General Meetings.
- Preparing the Annual Reports & the Company Achievements.
- Board of Directors Meetings including:
• Agenda
• Sending the invitations to the BMs.
• Meeting room preparation
• Minuets of meeting
• Records…. etc..
- Correspondence in both English/Arabic letters, faxes & emails (Computer, electronic typewriter)
- Preparations for the Board of Directors Meeting, Annual Ordinary & Extra Ordinary Assembly
(Correspondence, invitations, minutes of meetings)
- Greet the GM' visitors
- Drafting the letters in both English & Arabic for other Depts.
- Arranging the Chairman/ Managing Director/ GM's appointments & calendar
- Translating the following in both languages Arabic/English:
• Business Plans, Forms, Contracts, Brochures, Feasibility Studies, Reports, Marketing Plans, Proposals, Reports, Posters, Website, etc….
- In-charge of the documentation transactions with the following:
• Ministry of Commerce & Industry
• Kuwait Chamber of Commerce & Industry
• Ministry of Interior
• Ministry of Social Affairs
• Central Tenders Committee
- Travel Arrangements: Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements.
- Coordinate between the Chairman/ Managing Director/ GM & the other Depts. to follow up the:
-Tasks, business plans, instructions, meetings, remainders, etc….
- In charge of the company Petty Cash & Direct purchases.
- Inviting, analyzing offers & preparing the final offers evaluation report for:
• Maintenance, office tools & equipments.
• Stationary
• Hotels
• Tickets.
• Cars
- Filing
- Designing Sponsorship coupons & brochures
- Preparing reports & presentations upon request.
- Dealing with the clients (quires, complaints, orders etc..)
- Dealing with newspapers & journalists
- Preparation for the media conferences, receptions, seminars etc….
- Coordinating the management office daily schedule, telephone calls, meetings filling, etc…
- All other office management duties.
-Provide the finance dept. with the employee’s attendance record and payroll report to proceed accordingly & transfer salaries to the banks.

Personal Details

Suad Al-Himri
19 Years

Job Details

Employment Status
Full time
Type of Salary
Fixed salary
Preferred Job Location
Anywhere in  Kuwait

Educational Qualifications

Highest Qualification
Diploma  (BA Information Systems (Studied only for 2 academic years at the Arab Open University.) from Arab Open University, Hawalli  with did not graduate Marks / Grade / Class

Professional Details

Professional Experience
15 Years
Languages known
English  (Expert)
Arabic (Expert)

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